In Regard vs Regards: A Definitive Guide for Professional Communication

In the realm of professional communication, using the correct language nuances is paramount to convey clarity and professionalism. "In regard" and "regards" are two commonly used phrases that often leave writers uncertain about their appropriate usage. This article will provide a comprehensive guide to dispel any confusion surrounding "in regard" and "regards" and empower you with the knowledge to use them effectively.

Understanding the Distinction

In regard is a prepositional phrase indicating a specific topic or matter of reference. It is typically used in formal or business correspondence to introduce a new topic or to provide additional details about a previous one.

Regards, on the other hand, is a noun or verb that conveys expressions of respect, goodwill, or well-wishes. It is frequently used in the closing of letters or emails as a polite and professional way to sign off.

Stories of Effective & Ineffective Usage

Story 1: Effective Usage

Benefit: Clear and concise communication

How to do: Use "in regard" to introduce a specific topic or provide additional details, as in:

"In regard to the upcoming project, we need to discuss the budget and timeline."

Story 2: Ineffective Usage

Challenge: Vague or ambiguous language

How to avoid: Avoid using "in regard" as a substitute for a more specific preposition, as in:

"In regard to your inquiry, please contact customer support."

(Better: "Regarding your inquiry, please contact customer support.")

Story 3: Effective Usage

Benefit: Polite and professional closure

How to do: Use "regards" in the closing of letters or emails, as in:

"Sincerely, with kind regards,"

Story 4: Ineffective Usage

Challenge: Inappropriate tone

How to avoid: Avoid using "regards" in contexts where a more formal tone is required, as in:

"Hi, I'm writing to you in regards to a refund."

(Better: "Hello, I'm writing to you in regard to a refund.")

Tips and Tricks for Correct Usage

• In regard: Use it to refer to specific topics or matters of reference.
• Regards: Use it to express politeness, respect, or well-wishes.
• Other options: Consider using alternative phrases such as "with respect to," "concerning," or "with reference to" in place of "in regard".
• Follow industry best practices: Refer to grammar authorities like the Modern Language Association (MLA) for guidance on formal and business writing standards.

Conclusion

"In regard" and "regards" are distinct expressions with different usage guidelines. By understanding their nuances, you can elevate your professional communication and effectively convey your message. Remember to consider the context, tone, and purpose of your writing to select the most appropriate phrase.